Once in the overview tab, users begin by scrolling down to the Offices section of the Grantee Profile. In this section, users will find each office location that was entered previously (all locations where any work is being conducted). If users do not see offices listed, they must select the New button and proceed to add offices (this process is detailed in the micro-module titled Grantee Profile).
Figure 41: Image of the Offices Section of the Grantee Profile and the New Button
PLEASE NOTE: The section lists the names and locations of all offices, office open and close dates, and the name, contact, and regular full-time working hours for the supervisor of each office. Existing fields should be updated if they contain information that is no longer relevant or accurate.
- If a grantee received funding for the first time in the current GAR reporting year, the office information will not be in GrantEase. In such cases, the grantee must create and complete a new office entry.
- If a grantee received funding for an additional service area for the first time during the GAR reporting year, the grantee should add any relevant office information for the acquired service area.
To edit office and staffing details for an existing office that are new to the GrantEase system, users must select the blue pencil icon next to each office location and complete the following fields in the GrantEase system:
- Office Type, which includes denoting if this is the “Main office” or “Branch office”
- All grantee organizations must submit ONE main office in order to submit the GAR application.
- Person in Charge(of that office branch)
- Regular Full Time Work Week Hours (e.g., 9am -5pm)
- Status (whether the office is active or inactive)
- Open Date of the office
- Close Date of the office (if the status of the office is inactive)
Figure 42: Image of the Edit Icon on the Offices Section of the Grantee Profile
Figure 43: Image of the New Office Location Pop-up Window
Users should select the Save button once they enter all new data. Users should repeat this process for each office location.