How to Apply for a Basic Field Grant

Each year, we accept Basic Field Grant applications for specified service areas in competition. All components of the grant application must be submitted through GrantEase.

Section Dropdown
Updates
Basic Field Grant – June 10, 2021

Thank you for attending LSC’s Basic Field Grant Orientation Webinar on May 26. We have developed a Frequently Asked Questions (FAQ) document for your reference as you complete your application.

Many of the questions in the FAQ were pulled from questions asked during the May 26 webinar. In some cases, we have revised questions to appeal to the broader audience and have combined questions, where appropriate. We also added questions sent from grantees to lscgrants@lsc.gov and questions raised directly with program liaisons. In some instances, we are still working to find answers to a few questions and will continually update this FAQ, which is available on LSC’s website. The cover sheet and at the bottom of each page will indicate when the latest update occurred. If you have any additional questions, please send them to lscgrants@lsc.gov. We often reference GrantEasesupport@lsc.gov and LSCgrants@lsc.gov as options for additional support. These email boxes are regularly monitored, and responses are provided as timely as possible.

We are providing links to useful resources below:

Application Overview 

Applications for the 2022 Basic Field Grant open on May 3, 2021 in GrantEase, LSC’s unified grants management system. LSC typically divides applicants into two groups: award applicants and renewal applicants. Award applicants refer to any applicant that is applying for one or more of the service areas in competition for the upcoming grant year. All award applicants are required to file a pre-application (formerly known as the Notice of Intent to Compete) and submit a grant application in response to LSC’s Request for Proposals (RFP). Renewal applicants refer to those who are renewing an existing Basic Field Grant with LSC. Renewal applicants are not required to submit a pre-application and can jump straight into the renewal application in GrantEase.

All applications will require:

  1. That all components of the applicant’s grantee profile in GrantEase is accurate and up to date
  2. Certification of agreement with the Basic Field Grant Terms and Conditions
  3. Completion of all application forms as required in GrantEase. Please see the 2022 Basic Field Grant Request for Proposal (RFP) and Glossary.
  4. Submission of all required documents in the GrantEase grantee profile’s Attachments tab's Supporting Documents Checklist section and wherever instructed throughout the application
  5. Successful submission of a Subgrant application, if applicable.

Your application will be evaluated based on the following resources and standards:

If your organization is applying to more than one service area, your organization's application should address the unique aspects of each service area. For example, delivery of services for a Basic Field – General grant may differ from service delivery for a Basic Field – Native American grant or Basic Field – Agricultural Worker grant, because of the different needs and priorities of the different communities.

Please see below for detailed steps on how to complete an award, renewal or Subgrant application.

Standard Award Application 

Applicants interested in applying for one or more of the specified service areas that are in competition for the Calendar Year 2022 Grant are encouraged to follow the instructions outlined in this section.

These instructions apply to applicants that:

  • are current recipients (start at Step 2)
  • are not current LSC recipients
Steps to Submit Application
Step1: Register in GrantEase

GrantEase is LSC’s unified grants management system. New applicants must go to GrantEase and register a new account in the system.

As part of the registration process, someone from LSC will reach out to the new applicant. Please reach out lscgrants@lsc.gov with questions about the basic field grant funding opportunity and to GrantEaseSupport@lsc.gov with any system-related questions.

Step 2: Register for the Basic Field Grant Orientation Webinar

LSC hosted a Basic Field Grant and Subgrant Application Process webinar on May 26, 2021. The webinar introduces applicants to the basic field grant application process, highlights significant changes from the previous application process, reviews the subgrant application, provides a brief overview on how to navigate the application in GrantEase, and answers participant questions.

See the webinar recording, presentation slides and FAQs.

Call to Action
Step 3: Submit a Pre-Application (formerly known as the Notice of Intent to Compete)

The pre-application will be available on or around May 3, 2021 in GrantEase. Programs with service areas in competition for a Calendar Year 2022 Basic Field Grant, as well as any new applicants, are required to submit a pre-application.

The pre-application requires:

  • identification of the service area(s) being applied for
  • the names and resumes of the applicant’s organization's principals and key staff for up to 10 key staff, including the executive director
  • the names and resumes of ALL of the applicant’s current or proposed governing or policy body members and their appointing organizations (a resume template for client eligible board members is available here.) Board member bios are acceptable where full resumes are unvailable.

The pre-application is due June 4, 2021 at 11:59pm EST. Please visit the GrantEase Training page and check out our FAQ’s.

Step 4: Certify Compliance with Grant Terms and Conditions

In order to receive a Basic Field Grant, the applicant must certify compliance with the 2022 Grant Terms and Conditions. Applicants will be asked to certify compliance with the 2022 Grant Terms and Conditions in the pre-application.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.

Step 5: Prepare Documents for Upload

All applicants must upload or update the following documents on the Supporting Documents Checklist of the grantee profile's Attachments Tab: 

  • Accounting Manual, which includes:  
    • Bank reconciliation procedures
    • Cash disbursements
    • Cash receipts
    • Client trust accounts
    • Consultants & contract services
    • Cost allocation methodology
    • Derivative income policy
    • Electronic data processing
    • Electronic banking
    • PAI allocation methodology
    • Personnel & payroll
    • Petty cash controls
    • Procurement
    • Property control
    • Segregation of duties
  • Board Committees and Assignments Matrix (template)
  • Case Acceptance Guidelines
  • Certificate of Good Standing
  • Committee Charter-Audit Committee
  • Committee Charter- Combined audit/finance
  • Committee Charter- Finance Committee
  • Conflict of Interest policy (staff)
  • Conflict of Interest policy (board)
  • Continuity of Operations Plan
  • Current Board Bylaws
  • Fidelity Bond Insurance Policy
  • Financial Eligibility Policies (board-approved) 45 CFR 1611.3
  • Implementation Report (Supplemental to Strategic Plan)
  • IRS Form 990
  • Leadership Succession Plan
  • Legal Needs Assessment
  • Limited English Proficiency Plan
  • List of agreements/memorandum of understanding w/ other service providers in your area
  • Nepotism policy
  • Organization Chart
  • Policies & procedures re. 45 CFR pt. 1626
  • Private Attorney Involvement (PAI) Plan
  • Proposed Budget (template)
  • Resource Development Plan
  • Segregation of Financial Duties Checklist (template)
  • Strategic plan
  • Technology plan
Step 6: Complete the Basic Field Grant Application

The basic field grant application will be made available in GrantEase on or around May 3, 2021 with a submission deadline of July 2, 2021 at 11:59pm EST.

Standard Grant Renewal Application

The Standard Grant Renewal Application is for applicants that are current recipients and have a multi-year grant award. Renewal applicants do not need to fill out a pre-application.

Steps to Submit Renewal Application
Step 1: Register for the Basic Field Grant Orientation Webinar

LSC hosted a Basic Field Grant and Subgrant Application Process webinar on May 26, 2021. The webinar introduces applicants to the basic field grant application process, highlights significant changes from the previous application process, reviews the subgrant application, provides a brief overview on how to navigate the application in GrantEase, and answers participant questions.

See the webinar recording, presentation slides and FAQs.

Call to Action
Step 2: Certify Compliance with Grant Terms and Conditions

In order to receive a Basic Field Grant, the applicant must certify compliance with the 2022 Grant Terms and Conditions. Applicants will be asked to certify compliance with the 2022 Grant Terms and Conditions in the Pre-Application.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.

Step 3: Prepare Documents for Upload

All applicants must upload or update the following documents on the Supporting Documents Checklist of the grantee profile's Attachments Tab: 

  • Accounting Manual, which includes:  
    • Bank reconciliation procedures
    • Cash disbursements
    • Cash receipts
    • Client trust accounts
    • Consultants & contract services
    • Cost allocation methodology
    • Derivative income policy
    • Electronic data processing
    • Electronic banking
    • PAI allocation methodology
    • Personnel & payroll
    • Petty cash controls
    • Procurement
    • Property control
    • Segregation of duties
  • Board Committees and Assignments Matrix (template)
  • Case Acceptance Guidelines
  • Certificate of Good Standing
  • Committee Charter-Audit Committee
  • Committee Charter- Combined audit/finance
  • Committee Charter- Finance Committee
  • Conflict of Interest policy (staff)
  • Conflict of Interest policy (board)
  • Continuity of Operations Plan
  • Current Board Bylaws
  • Fidelity Bond Insurance Policy
  • Financial Eligibility Policies (board-approved) 45 CFR 1611.3
  • Implementation Report (Supplemental to Strategic Plan)
  • IRS Form 990
  • Leadership Succession Plan
  • Legal Needs Assessment
  • Limited English Proficiency Plan
  • List of agreements/memorandum of understanding w/ other service providers in your area
  • Nepotism policy
  • Organization Chart
  • Policies & procedures re. 45 CFR pt. 1626
  • Private Attorney Involvement (PAI) Plan
  • Proposed Budget (template)
  • Resource Development Plan
  • Segregation of Financial Duties Checklist (template)
  • Strategic plan
  • Technology plan
Step 4: Complete the Grant Renewal Application

Renewal applicants will receive a separate email when the application is available in GrantEase on or around May 3, 2021 with a submission deadline of July 2, 2021 at 11:59pm EST.

Standard Subgrant Application

Reminder:  LSC grantees may subgrant up to $20,000 in LSC funds without submitting an application for prior approval. 45 CFR 1627.4(a)(1). All subgrants of LSC funds, however, are subject to LSC’s regulations, guidelines, and instructions.

Only current or prospective recipients of LSC Basic Field Grants may apply for subgrant approval and are encouraged to follow the instructions outlined here.  

Image
Events Placeholder Image

Grantee Trainings

LSC supports the promotion of equal access to justice through high-quality, efficient, and comprehensive Training and Technical Assistance practices, tools, and resources.

Can’t find what you are looking for?

Should you have any questions or need assistance, please reach out to LSC Grants.

Call to action

Stay Informed with LSC Updates