PBIF Reporting
All LSC grantees are required to submit reports and other information to LSC. Pro Bono Innovation Fund (PBIF) grantees have additional reporting requirements that must be submitted to LSC by the due dates provided as part of the acceptance of the award.
Reporting Overview
All Pro Bono Innovation Fund (PBIF) grantees must submit the following by the due dates provided as part of the acceptance of the award and the Special Grant Terms and Conditions:
- A Progress Report that provides information on the work done in a reporting period; and
- A payment request Payment Request for funds spent during a reporting period.
- An Interim Financial Report that details cumulative spending over a 12 month period.
- A Final Report, consisting of a Final Narrative Report and a Final Financial Report, that provides information over the entire grant term.
Here is an example of what a 24-month PBIF grant looks like:
The PBIF Team will provide specific guidance to grantees before the Progress Report due date. All Progress Reports, Payment Requests, and other required documents are submitted in GrantEase.
Per the Special Grant Terms and Conditions, Project, Sustainability, and Transformation grantees are required to submit a Progress Report every six months throughout the grant. Planning grantees will submit a Progress Report every three months. All reports will be submitted through LSC's unified grants management system, GrantEase. Progress Reports and Payment Requests are initiated, completed, and submitted separately in the system.
At a high level, Progress Reports focus on grant implementation and accomplishments made during the reporting period. To assist grantees with preparing their Progress Reports, the PBIF Team has developed Progress Report and Payment Request Guidance.
PBIF grantees must submit Progress Reports no later than 30 days after each reporting period end date.
Per the Special Grant Terms and Conditions, grantees are required to submit Payment Requests concurrently with their Progress Reports. Grantees must submit their Payment Requests through GrantEase. Grantees will provide LSC with Special Grant expenditures made during the payment period. The system will not allow grantees to request payments that exceed approved budget categories without prior approval from LSC. Grantees do not need to upload receipts or other documentation to support the Payment Request.
While Progress Reports and Payment Requests must be submitted no later than 30 days after each reporting period end date throughout the duration of the grant,[JS1] they are initiated, completed, and submitted separately in the system. However, any delay in submitting a Progress Report may result in a delay in grant payment.
To assist grantees with preparing their Payment Requests, the PBIF Team has developed Progress Report and Payment Request Guidance.
Modification/Amendment Overview
Implementing your grant effort can often require changes and adjustments to your original approved plan. To support PBIF grantees in remaining nimble in their implementation efforts, PBIF allows for the amendment or modification of your grant effort’s goal, objectives, milestones, budget allocations, and term.
PBIF Grantees will complete any modifications using the GrantEase system. In order to initiate a modification, please reach out to your PBIF Program Counsel.
Per the Special Grant Terms and Conditions, PBIF grantees may initiate modifications of any approved Goal, Objective, and Milestone within GrantEase.
- Modifications to Goals or Objectives, if approved, will result in issuing a new Grant Award requiring signatory approval of grantee’s Executive Director.
- Modifications to Milestones do not result in a new grant agreement.
To initiate a Performance Plan modification, you must email your PBIF Program Counsel for your Grant.
Per the Special Grant Terms and Conditions, PBIF grantees can initiate a request for a change to an approved budget using GrantEase. Budget modifications that require the reallocation of funds in any amount from one “category” to another, if approved, will result in the issuance of a new Grant Award requiring signatory approval of grantee leadership.
The four budget categories in GrantEase are 1) Personnel; 2) Project Expenses; 3) Contracts and Subgrants; and 4) Indirect Costs. Changes to the budget within a single category do not require a formal modification request.
To initiate a budget modification, you must email your PBIF Program Counsel for your Grant.
Per the Special Grant Terms and Conditions, PBIF grantees may request a period (grant term) amendment, called a no-cost extension. No-cost extensions modify the grant timeline and allows the grantee additional time beyond the grant term to continue accomplishing Special Grant goals at no cost to LSC.
Project Grants seeking to apply for Sustainability funding are not eligible for a no-cost extension.
To initiate a Grant Term Modification, you must email your PBIF Program Counsel for your Grant.
Should you have any questions or need assistance, please reach out to the PBIF team.