How to Apply for a Subgrant

If you are a current or prospective LSC grantee looking for general guidance on subgrants click here.

If you are looking for application guidance for 2017 Midyear Basic Field Grant Subgrants click here.

If you are looking for application guidance for 2018 LSC Basic Field Grant subgrants click here.

Applications to Subgrant Technology Initiative Grant (TIG) and Pro Bono Innovation Fund (PBIF) Grant Funds

Applications for subgrants of Technology Initiative Grant and Pro Bono Innovation Fund grant funds with starting dates after October 30, 2017 must be submitted at least 45 days in advance of the subgrant’s proposed effective date. 45 CFR 1627.4(b)(2).    LSC grantees may subgrant up to $20,000 in LSC funds without submitting an application for prior approval. 45 CFR 1627.4(b). All subgrants of LSC funds, however, are subject to LSC’s regulations, guidelines, and instructions.

Subgrant applications must be submitted at https://lscgrants.lsc.gov. Applicants may access the application under the “Subgrants” heading on their “LSC Grants” home page. Applicants may initiate an application by selecting “Initiate Subgrant Application.” Applicants must then provide the information requested in the LSC Grants data fields, located in the Subrecipient Profile, Subgrant Summary, and Subrecipient Budget screens, and upload the following documents:

  • A draft Subgrant Agreement (with the required terms provided in the Technology Initiative Grants and Pro Bono Innovation Fund Subgrant Agreement Template);
  • Responses to Technology Initiative Grants and Pro Bono Innovation Fund Subgrant Inquiries
  • The subrecipient’s accounting manual (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent audited financial statement (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent Form 990 filed with the Internal Revenue Service (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s current fidelity bond policy (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s conflict of interest policy (or letter indicating that the subrecipient does not have one and why); and
  • The subrecipient’s whistleblower policy (or letter indicating that the subrecipient does not have one and why).

If the applicant does not use the Template, the proposed agreement must include, at a minimum, the substance of the provisions in the Template. LSC recommends that applicants pay careful attention to the terms included in, and instructions on, the Template.  Several of the terms have been modified from previous years and new terms have been added.  

Once submitted, LSC will evaluate the application and provide applicants with instructions on any needed modifications to the information, documents, or Draft Agreement provided with the application.  The applicant must then upload a final and signed subgrant agreement through LSC Grants.  This can be done by selecting “Upload Signed Agreement” to the right of the application “Status” under the “Subgrant” heading on an applicant’s LSC Grants home page. 

As required by 45 CFR 1627.4(b)(3), LSC will inform applicants of its decision to disapprove, approve, or request modifications to the subgrant no later than the subgrant’s proposed effective date.  

Applications to Subgrant 2018 Basic Field Grant Funds

Subgrant applications must be submitted through LSC Grants at https://lscgrants.lsc.gov.  Applications will be available the week of April 10, 2017. Only current or prospective LSC grantees may apply.

Applicants may access the application under the “Subgrants” heading on their LSC Grants home page.  Applicants may initiate an application by selecting “Initiate Subgrant Application.”  Applicants must then provide the information requested in the LSC Grants data fields, located in the Subrecipient Profile, Subgrant Summary, and Subrecipient Budget screens, and upload the following documents:

  • A draft Subgrant Agreement (with the required terms provided in Subgrant Application Form A);
  • Subgrant Inquiry Form B (for new subgrants) or Subgrant Inquiry Form C (for renewal subgrants);
  • The subrecipient’s accounting manual (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent audited financial statement (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent Form 990 filed with the IRS (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s current fidelity bond coverage (or letter indicating that the subrecipient does not have one);
  • The subrecipient’s conflict of interest policy (or letter indicating that the subrecipient does not have one); and
  • The subrecipient’s whistleblower policy (or letter indicating that the subrecipient does not have one).

LSC encourages applicants to use LSC’s Subgrant Agreement Form (Form A) as a model subgrant agreement.  If the applicant does not use LSC’s Subgrant Agreement Form, the proposed agreement must include, at a minimum, the substance of the provisions of that form.  LSC recommends that applicants pay careful attention to the terms included in, and instructions on, the Subgrant Agreement Form.  Several of the terms have been modified from previous years and new terms have been added.  LSC subgrant agreements effective after June 1, 2017 must reflect those modifications.

Once submitted, LSC will evaluate the application and provide applicants with instructions on any needed modifications to the information, documents, or Draft Agreement provided with the application.  The applicant must then upload a final and signed subgrant agreement through LSC Grants by the timeframes referenced above.  This can be done by selecting “Upload Signed Agreement” to the right of the application “Status” under the “Subgrant” heading on an applicant’s LSC Grants home page. 

As required by 45 CFR § 1627.4(b)(1)(ii), LSC will inform applicants of its decision to disapprove or approve the subgrant no later than the date LSC informs applicants of LSC’s 2018 Basic Field Grant funding decisions. 

Deadlines

Applications for subgrants of calendar year 2018 Basic Field Grant funds must be submitted with the applicant’s application for 2018 funding. 45 CFR § 1627.4(b)(1).  Applicants must submit their applications by 5:00 p.m. E.D.T. on the due date identified below.  

June 5, 2017 for applicants that have not had an LSC Program Quality Visit (PQV) since January 1, 2015 and for applicants who are not current LSC recipients;
June 12, 2017 for applicants that have had a PQV since January 1, 2015, have received a final PQV report by April 28, 2017, and are the only applicant for the service area;
August 7, 2017 for applicants that have had a PQV since January 1, 2015, have received a final PQV report during the period May 1, 2017 through July 3, 2017, and are the only applicant for the service area.

The deadlines for the submission of final and signed subgrant agreements are as follows:

September 1, 2017 for applicants required to submit applications by June 5 and 12, 2017. 
October 9, 2017 for applicants required to submit applications by August 7, 2017.

For questions regarding this process, please email subgrants@lsc.gov.  For technical and website issues, email techsupport@lsc.gov.

Applications for 2017 Midyear Basic Field Grant Subgrants

Subgrant applications must be submitted through LSC Grants at https://lscgrants.lsc.gov. Applications to subgrants 2017 Basic Field Grant funds with starting dates between June 1, 2017 and January 1, 2018, must be submitted at least 45 days in advance of the proposed effective date. 45 CFR § 1627.4(b)(3).   

Applicants may access the application under the “Subgrants” heading on their LSC Grants home page. Applicants may initiate an application by selecting “Initiate Subgrant Application.”  Applicants must then provide the information requested in the LSC Grants data fields, located in the Subrecipient Profile, Subgrant Summary, and Subrecipient Budget screens, and upload the following documents:

  • A draft Subgrant Agreement (with the required terms provided in Subgrant Application Form A);
  • Subgrant Inquiry Form B (for new subgrants) or Subgrant Inquiry Form C (for renewal subgrants);
  • The subrecipient’s accounting manual (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent audited financial statement (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s most recent Form 990 filed with the IRS (or letter indicating that the subrecipient does not have one and why);
  • The subrecipient’s current fidelity bond coverage (or letter indicating that the subrecipient does not have one);
  • The subrecipient’s conflict of interest policy (or letter indicating that the subrecipient does not have one); and
  • The subrecipient’s whistleblower policy (or letter indicating that the subrecipient does not have one).

LSC encourages applicants to use LSC’s Subgrant Agreement Form as a model subgrant agreement. If the applicant does not use LSC’s Subgrant Agreement Form, the proposed agreement must include, at a minimum, the substance of the provisions in that form. LSC recommends that applicants pay careful attention to the terms included in, and instructions on, the Subgrant Agreement Form. Several of the terms have been modified from previous years and new terms have been added. LSC subgrant agreements effective after June 1, 2017 must reflect those modifications.

Once submitted, LSC will evaluate the application and provide applicants with instructions on any needed modifications to the information, documents, or Draft Agreement provided with the application. The applicant must then upload a final and signed subgrant agreement through LSC Grants.  This can be done by selecting “Upload Signed Agreement” to the right of the application “Status” under the “Subgrant” heading on an applicant’s LSC Grants home page. 

As required by 45 CFR § 1627.4(b)(3), LSC will inform applicants of its decision to disapprove, approve, or request modifications to the subgrant by no later than the subgrant’s proposed effective date.

For questions regarding this process, please email subgrants@lsc.gov.  For technical and website issues, email techsupport@lsc.gov.