45 C.F.R. § 1612.10

Recordkeeping

  Pursuant to 45 C.F.R. § 1612.10, recipients shall maintain the following documents:
1. Policies and procedures to guide its staff in complying with the requirements of 45 C.F.R. Part 1612.
2. Written requests from a governmental agency or official, elected official, legislative body, committee, or member thereof made to an employee, or to a recipient to:
 
  • testify orally or in writing;
 
  • provide information which may include analysis of or comments upon existing or proposed rules, regulations or legislation, or drafts of proposed rules, regulations or legislation;
 
  • participate in negotiated rulemaking under the Negotiated Rulemaking Act of 1990, 5 U.S.C. 8561, et, seq, or comparable State or local laws.
  And copies of any written responses.
3. Copies of semi-annual reports describing legislative and rulemaking activities conducted pursuant to § 1612.6.
4. If the recipient supports or conducts a training program, the recipient shall maintain a complete set of any training materials, including handouts and the training agenda.(1)
5. In accordance with § 1612.10(b), separate records documenting the expenditure of non-LSC funds for legislative and rulemaking activities permitted by § 1612.6.
6. On an annual basis, the recipient shall maintain a list for the auditor of the registered lobbyists employed by the program.

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1 Supporting a training does not include paying a fee to attend a training put on by others.

 

 

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